HomeMy WebLinkAboutBid No. 2017-30. Security Guard Services Phase Two. ABSOLUIE MENTION SEM
INVITATION TO BID
FOR SECURITY GUARD SERVICES
FOP, CITY OF POMONA (PHASE II)
BID# 2017-30
:XII S .
AIS ?
BUSINESS COST PROPOSAL (ORIGINAL)
To:
City of Pomona
City Clerk's Office
505 S. Garey Avenue
Pomona, CA 91766
Attn: Ms. Keri Hinojos
Pomona, CA 91766
From:
Absolute International Security
4255 Tyler Avenue, El Monte, CA 91731
(626) 858-7188
Lucy Lin, President/QM
February 12, 2018
1
4255 Tyler Ave, EI Monte, CA 91731
Telephone: (626) 858-7188 Facsimile: (626) 858-2882 Toll Free: (866) 969-7188
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Table of Contents
1. Cover Letter............................................................................................... 1-2
2. Differentiation...............................................................................................3
3. Financial Stability..........................................................................................4
4. Letter of Bondability.................................................................................... 5-7
5. Staffing Plan.................................................................................................8
6. Required Forms:.......... ............................................................................. 9-13
— Bidder Summary Sheet.............................................................................. 9
— Contract Compensation Fee Schedule........................................................10-11
— Exceptions Sheet................................................................................ 12-13
7. Unit Price Analysis....................................................................................14-15
8. Summary of Insurances.............................................................................. 16-17
— Sample of Certificate of Insurance............................................................... 18
4255 Tyler Ave EI Monte,CA 91731
Telephone: (626)858-7188 Facsimile: (626)858-2882 Toll Free: (866)969-7188
ABSOLUTE RTERMEOML STY
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(Cover Letter
February 12, 2018
Ms. Keri Hinojos
Purchasing Manager
City of Pomona
505 S. Garey Avenue
Pomona, CA 91766
Dear Ms. Keri Hinojos,
Thank you for the opportunity and privilege to join Phase Two of the Security Guard Services
Bid No. 2017-30.
Absolute Security International, Inc. (AIS)provides a variety of security services ranging from
industrial, community, and government-based locations. We proudly serve cities and districts in
the Greater Los Angeles Area in Southern California. Our management team uses their extensive
background to ensure our officers are disaster-ready and will quickly react to combat any
situation.
Our first interaction with our client will be to do a Threat Assessment. We will survey your site
for any possible security liabilities and will detail what should be done about these potential
dangers. Our Threat Assessment both allows potential clients to be aware of possible future
concerns. At AIS headquarters, a team will put together a personalized plan that will be both
cost-saving and secure your location.
To ensure the standard of excellence from our officers, we conduct in-house training. Our
certified and licensed instructor teaches our officers fire and earthquake procedures, de-
escalation of force, and proper courtesy when interacting with on-site guests. If required, our
licensed instructors are qualified to teach all required BSIS courses, including classes for Powers
to Arrest and Exposed Firearms Permit.
Our officers are then verified for proper credentials and issued standard uniforms before they are
scheduled into the field. AIS has a fleet of vehicles from SUVs to golf carts to make sure that
any size location can be adequately covered. In addition, supervisors will constantly patrol our
job sites to ensure that the site is secure and to provide additional support for our officers when a
situation arises.
AIS recruits our applicants through a wide variety of resources. We have engaged with
collaborative efforts with various partners and communities to assist, among others, low-
income and/or homeless Veterans.
AIS's in-house 24/7 communications/dispatch center is the nerve center for our company. Our
dispatch tracks all guard activity through technology such as the Deggy Monitoring system and
GPS and are ready to answer any questions or concerns clients may have after business hours.
4255 Tyler Ave El Monte,California 91731 1
Telephone: (626)858-7188 Facsimile(626)858-2882 Toll Free(866)969-7188
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Our dispatch center will communicate between our officers, our field supervisors, and upper
management accordingly.
Should any unfortunate circumstance happen, AIS maintains a comprehensive, specific insurance
program for its various public and private security contracts. This coverage includes Worker's
Compensation, Commercial General Liability and even a Terrorism Protection Plan.
It may be surprising to note that AIS's strength doesn't come from its longevity or size, but
rather from its comprehensive top to bottom coverage of all of our client's security needs. Every
program, every action, and every personnel we employ is always directed toward the success of
our officers in the field,to ensure your safety.
AV
We value this opportunity and hope that you will find our commitment to client support
exceptional and our pricing competitive and allow us to serve you. We are confident that our
security team will provide the knowledge and expertise in the field of safety and security to meet
your contract specifications.
STATEMENT 1: AIS hereby confirms we have thoroughly examined and comply with the
Security Guard Services Bid No. 2017-30 Phase Two and its addenda.
STATEMENT 2: AIS hereby confirms we have received and acknowledged on Planet Bid:
Addendum#1 on FebruM 7 2018 and Addendum#2 on February $ 2018.
Should you have any questions or concerns about this proposal, please do not hesitate to contact
me directly. Thank you!
Best Regards,
Lucy J. Lin
President& QM
Absolute Security International, Inc
Tel: (626) 8587188
llin@absolutesecurityintl.com
4255 Tyler Ave EI Monte,California 91731 2
Telephone: (626)858-7188 Facsimile(626)858-2882 Toll Free(866)969-7188
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Differentiation
1. Specialty—
• Associations with homelessness resources and outreach programs
• Provide assistance to low-income and/or homeless Veterans
• Training provided in dealing with Homelessness and transients at jobsites
• Bring an end to Veteran Homelessness and provide them with a job
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2. Services—
• Threat assessment
• Security guard and patrol services
• 24/7 Dispatch and alarm response
• Government projects
• Security and safety training
• Personal and dignitary protection
• Mediation and conciliation
3. In-House Training Facility—
• Certified Training Instructor per BSIS
Certified Training Facility per BSIS
* Guard card training
a Firearms training
d OSHA, Sexual harassment, active shooter, customer service,
management of aggressive behavior, and any other topics as
requested by our clients
• Can accommodate 30 students per class
4. 24/7 In-House Communications Center—
• Answering phone calls after office hours
• Tracking all guard activity via check-in/check-out !, .
• Enhancing the connection between our guards, supervisors, +
and clients
• Relaying any issues our guards encounter to management
• Respond to last minute call offs and client's request for
emergency coverage by rescheduling different guards as "�-
backup
5. Technology—
• Deggy Monitoring System
• Valiant Scheduling and hour tracking system
• GPS in all company vehicles, reports generated daily
• Electronic incident and daily activity reporting
4255 Tyler Ave EI Monte,California 91731 3
Telephone: (626)858-7188 Facsimile(626)858-2882 Toll Free(866)969-7188
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Financial Stability Statement
***Please be advised,the information disclosed on this page is confidential.We are entrusting City of Pomona to handle said
information appropriately.
• Absolute Security International, Inc. is registered as DUNS #828041868
• AIS currently has an influx of cash working capital in hand.
• AIS has a bond ability of up to J3 million.
• AIS has a 2018 Experience Modification Rate EMR of 0.63 63%
• A+ comprehensive sufficient insurance coverage and Crime/Terrorist insurance coverage
• Absolute Security International, Inc. has increased its sales revenue by over 150% solid
despite recent economic conditions.
• Sufficient credit line has been granted by Bank of the West
• Toyota Motor Credit has extended line of credit in case additional vehicles are needed.
• On June 2014,AIS invested in developing our own training facility and was approved as a
Weapons Training Center by the California Department of Consumer Affairs, BSIS. AIS
provided serious investments to maintain all necessary tools,weapons, and training
programs needed to function and successfully achieve our goals.
• Own a 2417 Dispatch/Communication Center
• Absolute Security International, Inc. hereby declares that the company has no record
of bankruptcy, current/pending litigation,claims or settlements that needed to be
paid, planned office closures, impending merger,etc.... that may impede firm's
ability to meet the Agency's project schedules. AIS hereby declares that it has never
been default of contracted scope of services, or terminated from contract prior to the
end of the contract term,within the past 8 years.
Executed this 12th day of,February, 2018 at EI Monte, CA
By
Lucy J. Lin, President& QM
4255 Tyler Ave EI Monte,California 91731 4
Telephone: (626)858-7188 Facsimile(626)858-2882 Toll Free(866)969-7188
TOKIOMARINE surety Group
HCC 801 South Figueroa Street Suite 700
Los Angeles,CA 90017 USA
Tel:370-649-0990
February 91h, 2018
RE; Bondability Letter for Absolute Security International, Inc, dba Absolute
International Security
PROJECT: City of Pomona
To: Whom it may concern,
Tokio Marine HCC - Surety Group is a leading provider of surety bonds; comprised of American
Contractors Indemnity Company, U.S, Specialty Insurance Company and United States Surety
Company. Our underwriting companies are rated AA- (Very Strong) by Standard & Poor's and
A+ (Superior) by A.M. Best Company.
Tokio Marine HCC is a leading specialty insurance group underwriting more than 100 classes of
specialty insurance in approximately 180 countries. Headquartered in Houston, Texas, the
company is made up of highly entrepreneurial teams equipped to underwrite special situations,
companies and individuals. Tokio Marine HCC is part of Tokio Marine, a premier global company
with a market cap of approximately $30 billion.
Absolute Security International, Inc. dba Absolute International Security is a surety client of Tokio
Marine HCC - Surety Group, We understand that you are considering them for future projects.
Although we have not set a maximum single bond limit, we will consider the company for payment
and performance bonds of$750,000 single limit within a $1,500,000 aggregate program.
Please be advised that execution of all final bonds is subject to review and acceptance of the final
contract terms, conditions, and financing by our client and Tokio Marine HCC - Surety Group at
the time of each request. This letter does not guarantee the execution of any final bonds. The
information contained herein is furnished as a matter of courtesy for your confidential use and is
merely an expression of opinion as of the date of this letter. If you have any questions please do
not hesitate to contact me at 310-649-0990.
Best Regards,
Michael Zablan
Attorney-in-fact
3
A member of the Tokio Marine HCC group of companies 5
ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual
who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.
State of California LOS ANGELES
County of )
before me, PATRICIA KANEGAWA PEREZ, NOTARY PUBLIC
(insert name and title of the officer)
personally appeared MICHAEL ZABLAN
who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s) is/are
subscribed to the within instrument and acknowledged to me that he/she/they executed the same in
his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
uKAIEUwAi
WITNESS my hand and official seal. COMM.#2125219
ry
POW•Caillfwole
( in C" 201
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Signature (seal)
6
POWER OF ATTORNEY
AMERICAN CONTRACTORS INDEMNITY COMPANY TEXAS BONDING COMPANY
UNITED SIA I Eb a OMPANY U.S.SPECIALTY INSURANCE COMPANY
KNOW ALL MEN BY THESE PRESENTS: That American Contractors Indemnity Company, a California corporation, Texas
Bonding Company, an assumed name of American Contractors Indemnity Company, United States Surety Company, a Maryland
corporation and U.S. Specialty Insurance Company, a Texas corporation(collectively, the"Companies"), do by these presents make,
constitute and appoint;
Frank Mester,Adam Feinberg, Porntip Tab Carazza,Carla Piru�da.Antonia Doncheva,
Kevin Vong or Michael Zablan of Los Angeles,California
its true and lawful Attorneys)-in-fact,each in their separate capacity if more than one is named above, with full power and authority
hereby conferred in its name,place and stead, to execute,acknowledge and deliver any and ;Ill bonds, recognizances, undertakings
or other instruments or contracts of suretyship, to Include riders, amendments, and consents of surety, providing file bond
penalty does not exceed '******Three Million****** Dollars(**3,000,000,00**1.
This Power of Attorney shall expire without further action on November 3,2019, This Power of Attorney is granted under and by
authority of the following resolutions adopted by the Boards of Directors of the Companies:
Be it Resolved, that the President,any Vico-President,any Assistant Vice-Presidont,any Secretary or any Assistant Sccrotary shall be and is hereby vested with full
power and authority to appolm any one or more suitable persons as Attorney(,)-in-Fact to represent and act for and on behairof the Cumpaiay subject to the following
=provisions:
Rt[arztst-in-F'act may be given liitl power and au tltority for and is the name of and on behalf of'tlre CnmV>iny;to 0%ceare,acknowkcdge and deliver.any and all bonds,
rcebirtimikes, c6niacts, agreements or indemnity and other conditional or obligatory undertakings, including any and all consents for the release of retained
per"tuages undlor final estimates on engineering and construction cmitracia,and uny and all notices and documents canceling or terminating the Company's liability
Ihercundcr,and any such insirunients a executed by any such Attornvry.in-Fact shrill be binding upon the Company its if signed by the President and xcalcd and effected
by the Corporate Secretary.
Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating
thereto by facsimile,and any power of attorney or Certificate bearing,facsimile signature or facsimile sea]shall be valid and binding upon the Company with respect to any
bond or undertaking to which it is attached.
IN WITNESS WHEREOF, The Companies have caused this instrument to be signed and their corporate seals to be hereto affixed, this
1 st day of November,2016.
AMERICAN CONTRACTORS INDEMNITY COMPANY TEXAS BONDING COMPANY
Corporate Seals UNITED STATES SURETY COMPANY U.S.SPECIALTY INSURANCE COM PAN Y
.w taa`ra +;1"sir �oitio °", ,.*�
lk ;rte
Daniel P.Aguilar.Vice Presi crit
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the
document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document.
State of California
County of Los Angeles SS:
On this IA day of November,2016, before me,Sabina Morgenstein,a notary public, personally appeared Daniel P.Aguilar,Vice President of American
Contractors Indemnity Company,Texas Bonding Company,United States Surety Company and U.S.Specialty Insurance Company who proved to me on
the basis of_tiatisfactory evidence to be the person whose name i8 subscribed to the within instrument and acknowledged to me that he.exeeuted the same in
his authorized capacity,and that by his signature on the instrument the person,or the entity upon behalf of which the person acted,executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
SABINA MORGENSTEIN
Commission ill 2129251:
Signature (Seal) Notary PubNC-Califorttli
lopLos Angeles County
My G@ll M,EMIR$Nor 3.2010
Wj
I,Kio Lo,Assistant Secretary of American Contractors indemnity Company,Texas Bonding Company,United States Surety Company and U.S.
Specialty Insurance Company,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney,executed by said
Companies,which is still in full force and effect;furthermore,the resolutions of the Boards of Directors,set out in the Power of Attorney are in full
force and effect.
In Witnt;�g Whereof,l have hereunto set my hand and axed the seals of said Companies at Los Angeles,California this � � day
of—Ee, --u&f�
Corporate SealsNX
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Bond No. Kio Lo,Assistant Secretary
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Staffing Plan
HOURS
Facility/Location EmplvyeeName Positioufritle Work Schedul nnON TUES weo THUR FRI SAT SUN
Park Patrol
Lock-up Shift Securi Officer I Unarmed Guard 4 hours er da 4 4 4 4 4 4
Securi Officer 16 Unarmed Guard 4 hours er da 4
Direct Patrol Shift Securit Officer 2 Unarmed Guard SPM-4 AM 8 8 8 8 8
Securit Officer 3 Unarmed Guard 8PM-4AM 8 8
Total Hours Per We, 84 HRS
Veterans Park Ni t Patrol
Sun-Thu:IOPM-1 PM=15HRS Securit Officer 4 Unarmed Guard IOPM-6AM 8 8 8 8 8
seeuri Officer 5 Unarmed Guard 6AM-IPM 7 7 7 7 7
Fri-Sat:IOPM-7AM=9HRS Security Officer 6 Unarmed Guard I OPM-2AM 4
Securit Officer 7 Unarmed Guard 2AM-7AM 5
Sat-Sun;IOPM-7AM=9HRS Secur Officer 6 Unarmed Guard 10P
Se "
MSecurit Officer 7 Unarmed Guard 2AM-7AM 5
Total Hours Per Week 93 HRS
E2PM-7PM
5 HRS Securit Officer 3 Unarmed Guard IPM-6PM 5 5 5 5
511RS Sectrit OfficerUnarmed Guard 2PM-7PM5 5 5 5HRS Securit Officer 8 Unarmed Guard 12PM-SPM 5
Total Hours Per Week 45 HRS
Metrolink North Station
Mon-Fri:5AM-IOPM=17HRS Securi Officer 9 Unarmed Guard SAM-1:30PM 8.5 8.5 8.5 8.5 8.5
Securit Officer 10 Unarmed Guard 1:34PM-10FM 8.5 8.5 8.5 8.5 8.5
Sat-Sun:7AM-8PM=13HRS Securi Officer 11 Unarmed Guard 7AM-2PM 7 7
Securit Officer l2 Unarmed Guard 2PM-BPM 6 6
Downtown Re 'onal Transit Center
Shift 1:24 Hours Coverage Securit Officer 13 Unarmed Guard !'AM-3PM 8 8 8 8 8
Securit Officer 14 Una trnedGuard 3::'M-I1PM 8 8 8 8 8
Securi Officer 15 Unarmed Guard l IPM-7AM 8 8 8 8 8
Securit Officer 11 Unarmed Guard 7AM-3PM 8 8
Securi Officer 12 Unarmed Guard 3PM-11PM 8 8
Securit Officer 16 Unarmed Guard l IPM-7AM 8 8
Shift 2:Mon-Fri:5AM-9:30PM=16.5HRS Securi Officer 17 Unarmed Guard 5AM-IPM 8 S 1 8 1 8 18
Security Officer 18 jUnwmed Guard IPM-9:30PM 1 8.5 8.5 1 8.5 1 8.5 1 8.5
Total Hours Per Week 361.5 HRS
Civic Center Plaza
Mon-Thu:7AM-7PM=12RRS Securi Officer? Unarmed Guard ?AM-1PM 6 6 1 6 6
Securit Officer 8 Unarmed Guard IPM-7AM 6 6 6 6
Fri-Sun.SAM-4PM=8HRS Securit Officer 8 Unarmed Guard 8AM-4PM MHRS Securit Officer 1.6 Unarmed Guard SAM-4 M Securit Officer l6 Unarmed Guard 8AMTotal Hours Per Week
TOTAL HOURS:655.5"RS/WEEK
Dotes:
1. This staffing plan is based on the Revised Scope of Services for Bid#2017-30 Phase II.
2. There will be approximately 18 security guards total working at these locations.
3. AIS will provide continuous security guard coverage during each specified shift including breaks/meal
breaks.
4. AIS will absorb the 0.5 Hour Overtime incurred at Metrolink North Station and Downtown Regional
Transit Center.
5. AIS will assign account manager/supervision specifically to focus on these jobsites.
6. The assigned Quality Assurance officer and/or rover officer will be able to cover the lunch breaks and
emergency call-offs with no extra cost,at each site for each officer.On-call and additional backup
services will be provided by these officers.
4255 Tyler Ave El Monte,California 91731 8
Telephone: (626)858-7188 Facsimile(626)858-2882 Tali Free(866)969-7188
Security Guard Services, Bid No. 2017-30, Phase Two, Invitation to Bid
9. BIDDER SUMMARY SHEET
Bidder's Name. Absolute Security International, Inc dba Absolute international Securit
Bidder's Address: 4255 Tyler Avenue, EI Monate, CA 91731
PlanetBids Vendor ID Number for the City of Pomona: 366353
(Bidders MUST be a registered Prospective Bidder and have downloaded the bid document from PlanetBids - DO NOT
REGISTER FOR THIS BID THROUGH A THIRD PARTY OTHER THAN PLANETBIDS)
California State License Board (CLSB) Number: NIA V
Department of Industrial Relations (DIR) Registration Number: NIA V
Number of years providing the specified services: 9
Main Telephone Number: (626) 858-7188 Fax Number: (626) 858-2882
Bid Contact (person responsible for answering questions related to the Bid response):
Name: Lucy Lin Title: President/QM
Telephone Number: (626) 858-7188 Fax: (626) 858-2882
Email: Ilin absolutesecurit intl.com
Management Contact (person responsible for making contract decisions):
Name: Lucy Lin Title: President/W
Telephone Number: (626) 858-7188 Fax: (626) 858-2882
Email: llin@absolutesecurityinti.com
Contract/Account Manager (Person responsible for the day-to-day servicing of the
Contract/Account):
Name: Bryan Colindres _ Title: Certified Training Manager
Telephone Number: (626) 848-7406 Fax: (626) 858-2882
Email: bcolindres absolutesecurityintl.com
9
Page 10 of 39
Security Guard Services, Bid No. 2017-30, Phase Two, Invitation to Bid
10.REVISED - COMPENSATION SCHEDULE
EXHIBIT "B"
Security Guard Services, Bid No. 2017-30, Phase Two
The following prices shall be firm and fixed for the initial term of three (3) years. Prices shall be
inclusive of all costs to provide goods and/or services as requested by the City, including costs
related to licenses and insurance. Annual price for bonding shall be provided as a separate line
item. No additional costs of any kind will be authorized unless specifically itemized herein.
Estimated
Line #of Foot Patrol #of Vehicle Hours/28- Monthly Cost Annual Cost
Item# Service Area Guards Guards day Billing
C cle
A-1, 5.1.4 a. Parks Patrol 1 1 112
1' Lock-up Shift 19.48 IHR $_21.73 IHR $2,433.76 $29,205.12
A-1, 5.1.4 b. Parks Patrol 1 1 224
2' Directed Patrol Shift 19.48 IHR $ 21.73 IHR $4,867.52 $58,410.24
A-2 Special Events(Small 2 16
3. 0 $623.36 $7,480.32
Events) $ 19.48 IHR
A-2 Special Events(Large 4 10
Events) $ 19.48 IHR
4. 0 $779.20 $9,350.40
5. A-3 City Facility Rentals 0 16 $623.36 $7,480.32
$ 19.4 2 8 IHR
A-4, 5.4.4.a.a. Veterans 1 1 375
6. Park Night Patrol (Must $8,148.75 $97,785.00
Include Vehicle) $ 19.48 IHR $ 21.73 IHR
1
7. A-5, 5.5.4 a. Library(M-Th) 19 48 IHR 0 80 $1,558.40 $18,700.80
8. A-5, 5.5.4 b. Library(Sat) 1 0 20 $389.60 $4,675.20
$ 19.48 !HR
9. A-6,Winter Shelter-TBD
A-7, 5.7.4 a. Metrolink North 1 19.48 IHR
340
10. M-F Shift $ 0 $6,623.20 $79,478.40
A-7, 5.7.4 b. Metrolink North 1 104
11. 0 $2,025.92 $24,311.04
5a-Su $ 19.48 !HR
A-9, 5.7.9 a. Metrolink 1 672
12. Downtown Guard 1 $ 19.48 IHR $13,090.56 $157,086.72
A-9, 5. $7.9 b. Metrolink 1 330
13, Downtown Guard 2 0 $6,428.40 $77,140.80
19.48 IHR
A-8, 5.8.4 a. Civic Center M- 1 192
14. Th $ $3,740.16 $44,881.92
19.48 IHR
10
REVISED Page 11 of 39
Security Guard Services, Bid No. 2017-30, Phase Two, Invitation to Bid
15 A-8, 5.8.4 b. Civic Center F- 1
Su96
$ 19.48 IHR $1,870.08 $22,440.96
16 A-8, 5.8.4 c. Civic Center 1
Holidays 19.48 IHR 0 88
$ $1,714.24 $20,570.88
17. Performance Bond Unit Price Per Year
$15,000
18. Total Annual Cost
(Sum of items 1 - 18) $673,998.12
Total Three(3) Year Term Cost
(Total Annual Cost X 3 Years) $2,021,994.36
ADDITIONAL SERVICES
This section for Additional Services is solely for the purpose of establishing pre-determined hourly
rates for additional services on an as-needed basis, not included in the specified Scope of Services,
Prices for Additional Services will not be included in determining the lowest responsive bid.
Guard Type Regular Hourly Rate Holiday Hourly Rate
Foot Patrol $20.50 $30.75
Vehicle Patrol $23.00 $33.25
Armed Patrol $25.50 $38.25
EXCLUDED SERVICES
From time to time, the City may request certain services be excluded, and such requests will be
submitted by the City's official representative, confirmed in writing, and reflected accordingly on
monthly invoices.
RENEWAL AND PRICING ADJUSTMENT
Agreement may be renewed annually for up to two (2) additional years, in one (1) year increments.
Sixty (60) days prior to the expiration date of the initial agreement term, the Contractor may request
a price adjustment, which must be submitted to the Purchasing Manager in writing for review and
approval. Price increases shall be in accordance with the Yearly Consumer Price Index for the Los
Angeles/Long Beach (all urban consumers) Metropolitan Statistical Area issued by the U.S.
Department of Labor, or any prevailing minimum wage rates, if applicable. Price increases are not
guaranteed. The City is not obligated to extend the Agreement, and reserves the right to rebid
dependent upon the fiscal impact of the requested price increase.
11
REVISED Page 12 of 39
Security Guard Services, Bid No. 2017-30, Phase Two, Invitation to Bid
EXCEPTIONS SHEET
Exceptions to any part of this BID document (scope of work, specifications, required forms, sample
Agreement for Contractor Services) must be clearly identified and described in detail using the
following worksheet. Make a copy of, and use additional sheets if needed. Bidder must state if no
exceptions will be taken. Failure to complete and submit this worksheet with the bid response may
render the bid submittal as non-responsive.
Security Guard Services, Bid No. 2017-30, Phase Two
Reference
Reference Item or Exceptions
Page# Section #
AIS hereby confirms no exceptions will be taken for
the Security Guard Services, Bid No. 2017-30.
12
Page 13 of 39
Security Guard Services, Bid No. 2017-30, Phase Two, Invitation to Bid
18.ACKNOWLEDGEMENT AND SIGNATURE OF AUTHORIZATION
Security Guard Services, Bid No. 2017-30, Phase Two
Failure to complete and submit this Worksheet with the Bid response will render the Bid non-responsive and will not be
considered for award.
1 Lucy Lin PresidenVQM have read and understand
(Full Printed Name) (Title)
the Bid Document, and I am duly authorized to commit my company to sell goods or perform
services specified herein. I understand by signing this bid I am not obligating the City to make this
procurement, nor am I signing a contract to sell goods or perform services.
BV signing this document upon award of a contract 1 a ree to comply with all
specifications, scope of services, requirements and terms and conditions described herein
at the price(s) offered
This bid is firm for 120 days from the due date identified in the Schedule of Events of this Bid.
Authorized Representative:
Business Name: Authorized Signer:
Absolute Security International, Inc. dba --
Absolute International Security
Business Address: (Signature)
4255 Tyler Avenue, EI Monte, CA 91731
Phone Number/E-mail Address: (Print Name & Title)
(626) 858-71881 Ilin@absolutesecurityintl.com Lucy Lin, President/QM
13
Page 14 of 39
Absolute Security International, Inc.
Cost schedule-City of Pomona
Rates%I 2018 2019 2020
Concepts Days
Guard wage-unarmed $ 11.50 $ 12.50 $ 13.50
FUTA 2.70% 0.09 0.09 0.09
FICA 6.20% 0.77 0.83 0.90
Medicare 1.45% 0.18 0.19 0.21
ETT 0.10% - - -
UI 4.00% 0.13 0.13 0.13
Employer Payroll taxes $ 1.17 $ 1.24 $ 1.33
Workers Comp 8.00% 0.92 1.00 1.08
General Liability Insurance 2.00% 0.23 0.25 0.27
Health Insurance 2.00% 0.23 0.25 0.27
Uniform expense 1.00% 0.12 0.13 0.14
Pre-employment Background and drug testing 0.80% 0.09 0.10 0.11
Training 2.40% 0.28 0.30 0.32
Meal break 6.25% 0.72 0.78 0.84
Holidays and personal time 6 days 0.27 0.29 031
Sick days 3 days 0.13 0.14 0.16
Overhead-Administration 17.00% 1.96 2.13 2.30
Overtime factor 1.00% 0.12 0.13 0.14
Markup 0.20% 0.02 0.03 0.03
Profit 1.72 0.21 (1.32)
$ 7.98 $ 6.98 $ 5.98
$ 19.48 $ 19.48 $ 19.48
Notes:
Employer Payroll taxes: Based on Federal and State current rates.
Benefits:
Workers Comm Based on curent rates,and intend to provide medical care under certain circumstances.
General Liability Insurance_Calculated based on current Premiums for proper coverage for loss.
Health Insurance: Includes premiums paid by company and medical expenses on first aid provision.
Uniform expenses: Cost of uniforms provided to guards and approved by the company on everyday basis.
Fre-employment Background and Druy testing: Cost to verify accuracy of the employee information and determine
presence or absence of specified drugs.
Trainin : Cost incurred by the company providing necessary and specific training in guards with the purpose of gain
knowledge and develop proper skills for their duties.
Meal break: Due to the job specifications,Company will absorb the cost of providing the service coverage for the
Meal break(calculated on 30 minutes basis).
Holidays and personal time: Company pays up to six(6)days for Holidays and/or personal time for the employees
on yearly basis.
Sick days: Under current California's mandate,Company allow up to three(3)sick days for all of employees.
Profit
Company has calculated an average of 3.13%of profit based on 3 years fixed bill rate,considering factors as
Minimum wage incrementals, implementing systems to hire Veterans and Homeless personnel from the community
and benefit of City of Pomona and the community as a whole.
14
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Department of
Industrial Relations
STATE OF CALIFORNIA
State Minimum Wage
111117 $10.50
111118 $11,00
111119 $12.00
111120 $13.00
111121 $14.00
4255 Tyler Ave EI Monte,California 91731 15
Telephone: (626)858-7188 Facsimile(626)858-2882 Tofi Free(866)969-7188
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Summary of Insurances
Absolute International Security Inc. maintains a comprehensive, specific insurance program for
its various public and private security contracts. This coverage includes Commercial General
Liability, Commercial Auto, Workers Compensation, Employer Liability and Terrorism
Protection Plan.
Commercial General Liability:
■ $1,000,000 for bodily injury and property damage on an"occurrence"basis.
■ $2,000,000 for general aggregate
■ Includes Completed Operations, Professional Liability (i.e., errors & omissions),theft
extension, and lost key coverage.
■ Personal and advertising injury of any one person or organization;
■ Includes consequential bodily injury arising out of false arrest, malicious prosecution,
slander and libel, and violation of right of privacy.
■ Product/Completed Agg.
■ Fire Damage
■ Medical Expense
Umbrella Liability:
■ Each accident limit: $5,000,000 and up
■ Disease Policy Limit: $5,000,000 and up
■ Disease Each Employee: $5,000,000 and up
Terrorism
■ Foreign Terrorism Protection Plan
Crime
■ Employee Dishonesty
Workers' Compensation and Employer's Liability:
■ Each accident Limit: $1,000,000
■ Disease Policy Limit: $1,000,000
■ Each Occurrence: $1,000,000
Endorsements
■ Error and Omissions
■ Assault and Battery
■ Lost Keys
Commercial Auto Liability:
■ Liability: $1,000,000
o Comprehensive
o Collision
■ Hired Auto: $1,000,000
o Comprehensive
o Collision
■ Non-Owned Auto: $1,000,000
4255 Tyler Ave EI Monte,Catifornia 91731 16
Telephone: (626)858-7188 Facsimile(626)858-2882 Toll Free(866)969-7188
»,SUABSOLUTE ATEMADOML SECUMTT ,�-
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Excess Insurance.
For clients that require an extra level of insurance due to high risk, we can procure a per project
"excess" policy that is in addition to the coverage of an underlying policy category (i.e. general
liability, auto, crime). AIS will also provide updates on our insurance coverage throughout the
term of the Contract to ensure that there is no break in coverage during the period of the Contract.
We will provide a thirty (34) day written notice prior to the cancellation or changes of any
insurance policy.
4255 Tyler Ave EI Monte,California 91731 17
Telephone: (626)858-7188 Facsimile(626)858-2882 Toll Free(866)969-7188
DATE
1 I
AI CERTIFICATE OF LIABILITY INSURANCE 1/18/2018�
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(5), AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT; If the certificate holder Is an ADDITIONAL INSURED,the policy(les) must be endorsed. If SUBROGATION IS WAIVED,subject to
the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement{s).
Rristi Parkin
PRODUCER
James G Parker Insurance Associates PHONE (559)222-7722 - iaII I:(559)2z2_1724_
License #0554959 IL .kparkin@igparker.com
P O Box 3947 INSURER 5 AFFORDING COVERAGE NAIC/
Fresno CA 93650 INSURER AEverest Indemnity Insurance Co ' 10851
INSURED INSURER B Everest National Insurance Co 10120
Absolute Security International Inc INSURER C:
dba: Absolute International Security INSURER D:
4255 Tyler Ave INSURER E,
El Monte CA 91731 INSURER F:
COVERAGES CERTIFICATENUMBER:18-19 GL SA IIS WC 17-ISCR REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TD ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
rA
ADOL UBR POLICY EFF POLICY EXP LIMIT>1
TYPE OF INSURANCE ;�cn rn POLICY NUMBER 'IMIWDDlYYYY MhV001YYYY1i
X COMMERCIAL GENERAL LIABILITY ' EACH OCCURRENCE s 1,000,000
CLAIMS-MADE ®OCCUR PREMISES'Ea occurence4 S _RENTE 50,000
Deductible: $1,000 51G1A07107181 1/27/2018 1/27/2019 MED EXP(Any one person) ;$ 5,000
Abuse & molestation$1,000 _ PERSONALSADV INJURY S 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE S 2,000,000
PRO- [7i PRODUCTS•COMPIOP AGG�E 21000,000
X POLICY LOC Ercors tL Omissions S --1,000,000
OTHER: ;
AUTOMOBILE LIABILITY `` j.jqc da�n/_l L _ •S 1,000,000
X ',ANY AUTO C BODILY INJURY(Per person) S
H �ANY AUT ED AUTOSSCHEDULED ---_ -.—._ .�--
ALL 51CA00D408171 5/31/2017 5/31/2018 BODILYINJURY(PeraWdenl)j,,S
NON-OWNED PROPERTY DAMAGE
HIRED AUTOS AUTOS i ,(Per acodenll_� �5 -
IS
i
X UMBRELLA LIABOCCUR I3 EACH OCCURRENCE is .5,000,000
A
EXCESS LIAR HCLAIMS-MAGE i AGGREGATE S 5,000,000
DEC) I $ I RETENTIONS 10.000 51CCO02561181 1/27/2018 ' 1/27/2019 I'•3
WORKERS COMPENSATION R
X TATUTE ER '
AND EMPLOYERS'LIABILITY Y I N
ANY PROPRIETORIPARTNERIEXECUTiVE E.L.EACH ACCIDENT r S 1,0001000
N/A
OFFICER(MEMBER EXCLUDED?
B {Mandatory In NH) 5309003032181 1/27/2018 1/27/2019 EL,DISEASE•EA EMPLOYE9.�.S 1,000,000
If(Mandatory
under
DESCRIPTION OF OPERATIONS below I-L.DISEASE-POLICY LIMIT S 1,000,000
S Employee Dishonesty 510II,000373171 8/26/2017 8/26/2018 Limit $500,000
peductible $10,000
i
DESCRIPTION OF OPERATIONS!LOCATIONS I VEHICLES(ACORD 101.Additional Remarks Schedule,may be attached If more space Is required)
*The Umbrella coverage blankets the General Liability, Automobile Liability, and Workers Compensation
coverage.
CERTIFICATE HOLDER CANCELLATION
1
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE(*NCELLED BEFORE
FOR INFORMATIONAL PURPOSES THE EXPIRATION DATE THEREOF, NOTICE WILL I E DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
J Parker III/KRIPAR
O 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25(201410 1) The ACORD name and logo are registered marks of ACORD
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.ecurity Guard Services
Bid No. 2017-30, Phase Two
505 S. Garey Avenue
Pomona, CA 91766
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